How to Create a Custom Email Template in Outlook

Are you tired of typing out the same email message over and over again? Do you wish there was a way to streamline your email communication process? If so, creating a custom email template in Outlook may be the solution for you. In this blog post, we will walk you through the steps to create a custom email template in Outlook.

Step 1: Open Outlook and Create a New Email

The first step in creating a custom email template in Outlook is to open the Outlook application on your computer. Once Outlook is open, click on the “New Email” button to start composing a new email message.

Step 2: Design Your Email Template

Before you can save your email template, you’ll need to design it. This includes adding any necessary text, images, or formatting to the email. Make sure to include all the information that you want to be included in the template, as you won’t be able to make changes to it once it’s saved.

Step 3: Save Your Email Template as a File

Once your email template is ready, click on the “File” tab at the top of the screen and select “Save As.” Choose a location on your computer where you want to save the template, and give it a descriptive name so you can easily find it later. Make sure to save the file as an Outlook Template file (.oft).

Step 4: Use Your Custom Email Template

Now that you have saved your custom email template in Outlook, you can use it whenever you need to send a similar email. To access your template, click on the “New Items” button in the toolbar, then select “More Items” and “Choose Form.” From the “Look In” drop-down menu, select “User Templates in File System” and choose your saved template. Click “Open” to load the template into a new email message.

Creating a custom email template in Outlook can save you time and effort when sending repetitive email messages. Whether you need to send weekly updates to your team or respond to frequently asked questions, having a template ready to go can make the process much smoother.


Now that you know how to create a custom email template in Outlook, why not give it a try yourself? Streamline your email communication process and save time by using custom templates for common messages. Have you ever created a custom email template in Outlook before? Share your experience in the comments below!

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